MRP/Thesis Final Submission Process

What the School of Graduate Studies sends you

Once the Examination Committee has approved the revised MRP, thesis, or dissertation, the following will occur.

The School of Graduate Studies will send you a signed copy of your Certificate of Examination.

What you must submit to the School of Graduate Studies by email

• Signed Author's Declaration page
• Signed Nipissing University Non-Exclusive License form
• Thesis or dissertation only: signed Library and Archives Canada (LAC) Non-Exclusive License form
• MRP, thesis, or dissertation in both Word and PDF/A format (see below)

Include these only if they apply to your work

• Third party software licenses
• Letter of permission to reproduce copyrighted images, video, graphics, animation, data, and images of individuals, if such material has been used in the MRP, thesis, or dissertation
• REB policy number and copy of final report (provided by REB)

Required order for the final submission

1. Title Page
2. Certificate of Examination (provided by SGS)
3. Abstract
   • Acknowledgements (where applicable)
   • Table of Contents
   • List of Tables (where applicable)
   • List of Plates (where applicable)
   • List of Figures (where applicable)
   • List of Appendices (where applicable)
4. Chapter 1
5. Chapter 2
6. Chapter 3 (and so forth)

File formats

The final MRP, thesis, or dissertation sent to SGS via email should appear in both:

• Adobe PDF/A format, and
• Microsoft Word (if you work in Pages on a Mac, please convert your document to MS Word)

The PDF/A format is specialized for archiving and long term preservation. It differs from a standard PDF by prohibiting features that aren't suited to long term preservation, such as font linking and encryption, which ensures the document will be readable and reproducible in the future.

The Word file is used only as a backup, so that a PDF/A can be created in the event the original PDF/A file is corrupt or otherwise unreadable.

How to save a file as a PDF/A from within Word

1. File > Save As > set Save As Type to PDF
2. Before leaving this window, click "Options" and ensure "ISO 19005-1 compliant (PDF/A)" is selected

Include supplemental files if any (image, video, audio, data sets). Do not use compression or password protection. The burden of the appearance of the document when it is accessed or printed is your responsibility.

Please note that students are NOT required to submit bound copies of their work.